Lennon & Co

Questions to Ask Your Wedding Vendors

Before Booking

Avoid Surprises and Secure the Right Team for Your Big Day
You’ve found a vendor whose work you love on Instagram or Pinterest, and you’re ready to reach out. But before you sign anything or send a deposit, it’s essential to ask the right questions.
At Lennon & Co. Wedding & Event Planning, we’ve seen how asking the right questions up front can save couples time, stress, and unexpected expenses later. So here’s your go-to list of questions to ask your wedding vendors before booking.

📸 For Photographers & Videographers

  1. What’s included in your package? (Hours, second shooter, engagement session?)
  2. When can we expect our photos/videos back?
  3. Do you have a shot list or workflow you follow?
  4. Have you worked at our venue before?
  5. What happens if you’re sick or unavailable the day of?
💡 Bonus tip: Ask to see a full wedding gallery, not just curated highlights.

🌸 For Florists

  1. Can you work with our budget and still achieve our vision?
  2. Do you provide candles, vases, or rentals—or should we source them?
  3. Do you reuse or repurpose ceremony florals for the reception?
  4. How do you handle delivery, setup, and cleanup?
  5. What’s your backup plan for weather (if outdoor)?
💡 Be clear about your must-haves vs. your nice-to-haves.

🏛️ For Venues

  1. What’s included in the rental fee (tables, chairs, linens, etc.)?
  2. How many hours does the rental include?
  3. Are there noise restrictions, curfews, or preferred vendors?
  4. Do you allow outside catering/alcohol?
  5. Is there a getting-ready suite for the wedding party?
💡 Always schedule a walkthrough before signing.

🍽️ For Caterers

  1. Do you offer tastings—and is it included in the cost?
  2. Can you accommodate dietary restrictions and kids’ meals?
  3. Do you provide serving staff, utensils, plates, and cleanup?
  4. What’s the cost per person, and what does it include?
  5. How do you handle last-minute guest count changes?
💡 Ask about alcohol packages, corkage fees, and bar service options.

🎶 For DJs or Live Bands

  1. Do you offer emcee services in addition to music?
  2. Can we customize the playlist and do-not-play list?
  3. What equipment do you provide? (Lighting, mic for speeches?)
  4. Have you worked our venue or similar weddings?
  5. How do you handle song transitions, announcements, or special dances?
💡 The vibe of your DJ or band is just as important as their skill.

📝 For Planners or Coordinators

  1. What services are included in your packages? (Full-service vs. day-of)
  2. How do you handle vendor communication and timeline management?
  3. Will you be there personally on our wedding day?
  4. How do you help with budgeting and vendor selection?
  5. What happens if an emergency arises?
💡 A planner is your peacekeeper, timeline master, and calm in the chaos.

💡 Bonus: Ask Every Vendor

  • What’s your deposit and payment schedule?
  • Do you have a cancellation or rescheduling policy?
  • Can we review a copy of your contract?
  • Are you insured and licensed (if applicable)?
  • What sets you apart from others in your industry?

Final Thoughts:

Hiring the right vendor team isn’t just about talent—it’s about trust, communication, and clarity. Don’t be afraid to ask questions. The right vendors will appreciate your thoughtful approach and be happy to walk you through the details.
And if you’re feeling overwhelmed, Lennon & Co. can help guide every step of your vendor selection and communication process—so you can focus on the joy of getting married.
📌 Save this post as your checklist before you book any wedding vendor—or share it with a friend who just got engaged!

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